Lists of acceptable documents all documents must be. Form i9 requirements were established in november 1986 when congress passed the immigration reform and control act irca. Employment eligibility verification department of homeland security u. The version that has been in effect since 20 marked 0308 will become. The employee or preparertranslator must still complete their portion of section 1. Under federal law, every employer that recruits, refers for a fee or hires an individual for employment in the united states must complete an i9 form. For persons under age 18 who are unable to present a document listed above. This is done with the i9 form, a copy of which must be completed for each newlyhired employee. Citizenship and immigration services uscis form i9 omb no. Employers are liable for errors in the completion of this form. These docu ments are acceptable for form i9 as follows. It is illegal to discriminate against any individual other than an alien not authorized to work in the united states in hiring, discharging, or recruiting or referring for a fee because of that individuals national origin or citizenship status. How do the i797, visa stamp, ped and i94 expiration dates work.
This is commonly known as the application approval notice. Is issued only to people who are currently in the u. Instructions are included with the form unless otherwise noted. The current form, with expiration date 3312016, must be used by employers to verify employment after may 7, 20. The instructions must be available during completion of this form. The current version of the employment eligibility verification form form i9 expires today. Immigration law can be complex and it is not possible to describe every aspect of the process. This presentation provides basic information to help you become generally familiar with rules and procedures. Corresponding to the h1b, we have three approval i797 forms i 797a, i797b and i797c. I551, enter the future expiration date as indicated on the form i797. Form i797, notice of action, is issued as a result of an application or a petition submitted to the uscis. Employer must examine original documents in presence of employee.
This typically means that a change of status has been approved and the applicant can legally continue to remain in the united states. Reasonable controls to ensure the integrity, accu racy, and reliability of the. Citizenship and immigration services uscis, part of the u. The updated form replaces a form that was issued in 20 and expired on march 31, 2016. I797 is an h1b approval notice known as i797,notice of action issued by the uscis united states citizenship and immigration services to the petitioner when a candidates petition for an h. The first part is filled out by the employee, who then presents documents proving they are allowed to work in the u. The instructions must be available, either in paper or electronically, during completion of this form. Until then, employers may continue to use the version of the form i9 dated 030820 n or the new version. I9 form handbook for employers unc human resources. An unexpired foreign passport, form i94 or form i797 establish the employees identity and employment authorization for form i9 purposes and should be. Citizenship and immigration services uscis published the newest version of the i9 form july 17.
Refer to the instructions for more information about acceptable receipts. M274 handbook for employers guidance for completing form i9. The combination of an expired ead noting a qualifying eligibility code, in combination with a form i797c, notice of action acknowledging receipt of an ead renewal application and noting an eligibility category code that matches the expired ead constitutes an unexpired ead form i766 under list a of form i9, so long as form i797c indicates that the renewal. For example, the form i797 notice of action pictured above is an approval notice for an i petition. Irca prohibits employers from hiring people, including.
However i have been receiving my pay checks till jan1 2016last pay check from company a. Under federal law, every employer that recruits, refers for a fee or hires an individual for employment in the united states must. Employment eligibility verification form i9 guidelines. How do the i797, visa stamp, ped and i94 expiration. This form serves as proof of certain immigration benefits.
Employers must use only the new version of the form i9 dated 11142016 n by january 22, 2017. All original documents must be provided for verification within 3 business days of employment. Tracker electronic i9 tips for completing an i9 using. Read instructions carefully before completing this form. Use form i9 to verify the identity and employment authorization of individuals hired for. Pdf form ss4, application for employer identification number. Find employment tax forms a small business or selfemployed person needs to file their taxes. Until then, employers will still be able to use the older version of the form with a revision date of nov. The foreign national obtained a visa stamp from the u. Employers must complete form i9 to document verification of the identity and employment. On november 14, 2016, the united states citizenship and immigration services announced that it released the new edition of the form i9, employment eligibility verification. How to complete form i9 for international employees and. Can form i 797c be used for employment verification for i9.
It is illegal to discriminate against any workauthorized individual in hiring, discharge, recruitment or referral for a fee, or in the employment eligibility verification form i9 and everify process based on. My question is can the receipt form i 797c be used for i9 employment verification when obtaining a new job. Ive previously posted on my blog here on this topic. Form i94 can be found at the bottom of form i 797a. The new form i9 and new rules on unfair immigration. Singleuse new hire login email using a systemgenerated email to initiate the i9. Form i94, the arrivaldeparture record card, is a form used by u. I797a vs i797b vs i797c and d, e, f uscis approval notice. Uscis will send you form i797 about 23 weeks after you submit an application to them. Read all instructions carefully before completing this form. Human resources department university of california, santa barbara 3101 student affairs and administrative services building saasb santa barbara, ca 931063160.
Form i9 0308 n page 9 of 9 lists of acceptable documents illustrations of many of these documents appear in part 8 of the handbook for employers m274. The form i797 is a multiuse form that the united states citizenship and immigration services uscis will use to communicate with immigrants who apply for different immigration status. Consulate in his home country, which is valid from october 1, 2016, to september 30, 2019, and reflects a ped of september 30, 2019. Electronically completed via equifax for csu employees.
Payroll services 10052012 form i9 h1b extensions page 4 h1b continuing employment with the same employer employee completes section 1 an alien authorized to. This date is found on the lower left hand corner of the form. Can u tell me where the uscis number is and which is the i94 number. Permanent resident card or alien registration receipt card form i551 8. Tracker electronic i9 tips for completing an i9 using the. The i9 form is used to establish that a person has the right to work in the united states. I have a i797b document and i need to fill in the i9 form. Form i797 is an approval notice or notice of action. Citizenship and immigration services uscis recently released a new form i9 dated 11142016. Foreign nationals might have form i797 as a result of a request to change from one nonimmigrant classification to another, or because a petition has been filed on.
Department of homeland security, issued an updated version of form i9. Copies of form i9 pdf format are available from the u. I797 form notice of action, download sample in pdf. Handbook for employers guidance for completing form i9. Use of the updated form is mandatory starting sept. Citizenship and immigration services form i9 10212019 page 1 of 3 start here. Can be initiated after an offer of employment has been made and accepted. Among the changes in the new form i9, section 1 asks for other last names used rather than other names used. Certain features of form i9 that allow for data entry on personal computers may make the form appear to be more than. It is issued to individuals after their petitions or applications submitted to uscis are approved in order to verify an approval. New form i9 released for use in september overview. Uscis issues form i 797a to applicants as a replacement form i94 arrivaldeparture record. Applicants must retain this notice as it is an important document.
That means that you may download it, or simply print out a blank copy to enter information by hand. The form i797 is a document the united states citizenship and immigration services uscis uses to communicate with applicants. The instructions must be available, either in paper or electronically. Targeting the guys who would sell you the brooklyn bridge, state and federal authorities say coronavirus has empowered a new class of scam arts and. Employers should begin using the new form immediately, but technically may continue using the current version of the form i9 dated 030820 until january 21. Ever since passage of the immigration reform and control act in 1986, employers have had to verify the employment authorization of each employee they hire. Explaining form i797 and its many variations berardi. Citizenship and immigration services form i9 11142016 n page 1 of 3 start here. Uscis publishes revised form i9 to use for all new hires. The instructions must be available, either in paper. New edition of form i9 111416 edition myattorneyusa.
Customs and border protection cbp intend qqed to keep track of the arrival and departure tofrom the united states of people who are not united states citizens or lawful permanent residents with the exception of those who are entering using the visa waiver program or compact of free association, using border crossing cards. This is issued by uscis to an applicant as a replacement form i94 an arrival and departure record. Uscis form i9 employment eligibility verification the employment eligibility verification letter, otherwise known as uscis form i9, is a document that verifies the identity of an individual and proves legally that they are authorized to be employed. Completing form i9 i9 process acceptable documents for i9 i9 examples using document receipts reverifications avoiding and correcting errors penalties practice any time after the acceptance of a job offer and the first day of work for pay, the employee may complete section 1 of form i9. In conjunction with the i9, all noncitizens must also provide an i20 form, a ds2019 form, or an i797 form for employment authorization.
Form i9 11142016 n page 3 of 3 examples of many of these documents appear in part 8 of the handbook for employers m274. Employment authorization document card form i766 uscis began issuing the current card on may 1, 2017. Uscis uses numerous types of form i797 to communicate with applicantspetitioners or convey an immigration benefit. Citizenship and immigration services uscis regarding what to do in light of this expiration date.